OKEA Streamlines AP Processes with eye-share Workflow
We needed a modern, flexible solution that could scale with our rapid growth—and that’s exactly what we got!
Finding Flexibility for Growth
When OKEA needed a modern, adaptable solution to support their rapid expansion, they found the perfect fit with eye-share Workflow.
“We were looking for a user-friendly AP automation solution that could keep pace with our growth and be implemented quickly. eye-share Workflow, delivered by a highly solution-oriented team, met all our needs,” says Kjersti Hovdal, SVP Accounting and Controlling at OKEA.
Supporting Business Transformation
As OKEA transitioned from an E&P start-up to an established oil producer, the ability to scale their accounts payable (AP) processes was critical. They needed a solution that could seamlessly integrate with their existing finance and purchasing systems, ensuring timely invoice payments. “It was essential to implement a solution quickly, so we could maintain control over our invoicing as we scaled up,” Hovdal adds.
90% Automation and Seamless Integration
OKEA chose eye-share Workflow for its smooth integration with both their finance and purchasing systems. The company processes over 60,000 invoices annually, starting from purchase orders (POs) in the purchasing system. Once goods are delivered, a service receipt is generated. eye-share Workflow pre-matches incoming invoices to the corresponding order numbers, automatically updating the system. If there’s a match, the invoice is approved without manual intervention, leaving OKEA’s team to handle only the invoices with deviations. The company also benefits from the system’s ability to process EHF format invoices automatically.
Ensuring Control with Authorization Matrix
A key feature of eye-share Workflow for OKEA is the built-in control provided by the authorization matrix. This ensures that invoices are sent to the correct approvers based on defined financial thresholds, safeguarding compliance and quality assurance during busy periods.
Fast Implementation, Lasting Efficiency
“The eye-share Workflow team delivered quickly, getting us up and running in just two months,” says Hovdal. This swift implementation allowed OKEA to continue focusing on their strategic growth without disruption.
A Comprehensive ERP System
With eye-share Workflow fully integrated, OKEA now enjoys a streamlined ERP system that digitizes and automates their internal processes. This efficiency gain has allowed them to focus on their core business strategies, setting the stage for further growth.