Automated invoice processing

An automated process puts an end to manual and repetitive tasks and ensures that the finance department can work both faster and safer. With an automated invoicing process, all bills are paid on time in a smooth and efficient way, while you have a full overview and cost control.

Smart AI technology is central to ensuring the most touch-free process possible. You choose how much automation your business wants to use by turning on or off the AI help.

The solution is very suitable for companies that receive a large volume of incoming invoices annually.

Key functionality

eye-share Workflow | Invoice gives you a transparent, controlled and automated invoicing process, in an intuitive user interface.

Touchless invoice processing

Automate coding, matching and approval of incoming invoices and other cost documents.

Digital workflow

Optimize documents and transactions using one of the most advanced digital workflow solutions on the market.

Intelligent automation

Automated workflow and transactions using smart AI technology. Let eye-share do the work for you! Automagic.

Modern user experience

Modern user interface that is flexible, intuitive and easy to use.

Secure cloud solution

Secure and sustainable cloud solution that provides flexibility, accessibility and scalability.

How touchless invoice processing works

Save time and resources with an intelligent solution that automates the entire invoicing process, from receipt to payment.

Receive invoice

Delivery of eInvoice to portal provides full automation. PDFs are interpreted automatically.

Invoice flow

The solution finds out who is to approve which invoices.

Invoice approval

The solution finds out who is to process which invoice.

Bookkeeping / Payment

Once the invoice is approved, it is automatically transferred to your ERP system for bookkeeping and payment.

Reporting

Reports provide you the insight you need to spot trends and bottlenecks, evaluate and reach your KPI goals.

Smart features in eye-share Workflow | Invoice

Our solutions are constantly evolving and getting more and more smart features. Here we have selected 10 important functions that we know you will have great use of when processing invoices.

Global search

Our global search that allows you to search for all information, both in fields and documents. It’s easy to find what you need.

Favorite search

Define fixed invoice copies, for example, for an overview of open invoices at the end of the month related to the current date. Samples can also be exported to excel.

Invoice agreement

Fixed invoice agreements are posted and approved automatically, based on the agreement.

Insight/reviewer

Access to invoice and process without stopping approval flow

Accural

Performed directly on the invoices so that the costs are transferred and posted in the correct period

Purchasing match

Automatic matching of invoices against orders, with goods receipt and matching all the way down to the order line level.

AI coding

Built-in smart intelligence posts the invoices for you

Log

Everything you do is logged and displayed in a customized and user-friendly interface. This makes it easy to find out what happens to an invoice that, for example, does not follow the normal process, and gives full control when the auditor visits

KPI’s

Get answers on how long the individual spends on approval. Discover bottlenecks in the process and steer towards your KPI goals.

Credit note

It is possible to request a credit note or partial payment directly from an invoice. Message is sent to the supplier and logged in an efficient process.

Approve on the move!

The mobile phone has become our best friend. Then it is good to know that important business tasks can be solved quickly and easily from anywhere. With eye-share Workflow mobile client, users get a full overview of their incoming invoices that requires their approval. It is easy to register employee expenses and travel expenses. Invoice approval takes place with a single keystroke; thumbs up.

Additional functionality

General ledger

Digital processing and archiving of various documents such as corrections, allocations, deposits, and payments can easily be automated and made available to you in the same solution as incoming invoices. The savings are enormous, and especially important considering that you normally have very short deadlines for delivery. This additional functionality ensures that you get all your costs, correctly placed in the accounts for the correct month. Quite simply an accountant’s dream!

Customs declaration

Does your business import goods from abroad? Then you can also get automatic control of the customs declaration overview against archived customs declarations. With digital archiving, this solution automates checking of the customs declaration overview from Altinn, and books with the correct VAT code in accordance with SAFT (Standardized VAT codes for use in electronic transmission of accounting data)

Efficient, smart, and integrated additional functionality – available in the same solution as incoming invoices.

Travel and expenses for employees

With additional functionality for travel expenses and other costs, it is very easy for employees to enter these into the solution via computer or mobile before they are sent for approval to the manager. Payment is made immediately, directly from the accounts – and is an effective solution, for both employees and the company.

 

Digital archive

With additional archive functionality in the same solution as your incoming invoices, you can store your company’s important business documents in a searchable, flexible, and digital archive that ensures safe storage. The solution collects, indexes, categorizes, and stores all types of documents so that they are quickly accessible when you need them.

Customer stories

More case studies

We have integration towards all leading ERP systems

Other relevant eye-share Workflow modules

It is easy to connect the invoice module with other modules, to cover the entire process from Purchase-to-Pay.